The Benefits of Shared Workspaces and How To Set One Up

As offices adjust to hybrid models, new doors open for a work environment that encourages interaction and productivity. Of course, adapting to the never-ending flow of technological advancements presents its own set of challenges.

Let’s take a look at the advantages of collaborative office spaces, and the surprisingly straightforward implementation of docking stations that connect collaboration and technology.

The Role of Docking Stations

First, the basics. Docking stations enable team members to connect their portable devices, like laptops and tablets, to the existing technology infrastructure at desks and in meeting rooms.

While most managers might view a docking station's primary purpose as a way to provide more ports for laptops, they can also provide cost savings and improved productivity—we’ll cover that below.

The Benefits of a Shared Workspace

As organizations transition towards hybrid work—working from home part of the time, and working in shared office spaces the rest of the week—a downsizing trend has emerged. The layout in traditional offices with permanently assigned desks and a private office or two is now seen as a waste of real estate. Through hotdesking or hoteling, shared workspaces provide a streamlined alternative, optimizing day-to-day space usage. This is especially advantageous in environments where employee presence in the office varies.

Collaborative work environments promote teamwork and collective productivity. Whether it's for group projects, ideation sessions, or peer evaluations, collaborative spaces make it easier by providing the common opportunity for staff to come together, share resources, and interact freely.

When considering how to set up a shared workspace, consider this. To make a shared workspace work, you’ll need a business-grade Thunderbolt dock like the Plugable TBT4-UD5. It’s ideal for this setting because it can connect up to two 4K monitors on Windows machines and Macs with a Pro or Max version of the Apple Silicon chip (base M1/M2/M3 Macs only support a single 4K monitor), and provides up to 100W charging all through a single 40Gbps Thunderbolt cord. And, the dock is plug-and-play, so IT managers don’t need to bother with additional software configuration for the fleet of laptops they manage, and users won't need assistance connecting.

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Access to Enhanced Resources

With docking stations, offices, and conference rooms can be easily reconfigured depending on need. Whether it's a meeting, a group discussion, or an individual project, the technology is adaptable to the needs of the situation.

Docking stations often provide connections to larger screens, high-quality speakers, a wired Ethernet connection, and other tech. This gives staff access to more powerful tools when presenting, or collaborating on a project. They can also extend the life of older technology by adding a more current collection of connections.

Any member of staff can transition from one room or desk to another by plugging in a single cable, greatly reducing setup time for IT departments. With standardized docking stations, they can easily connect their devices to projectors, audio systems, and other productivity tools, eliminating the tedious setup process.

Investing in Cost-Efficiency

Long term, adopting shared workspaces and docking stations can be economically beneficial. Businesses investing in docking solutions can often bridge the technological divide between old and new hardware, extending the replacement cycle for laptops.

For companies that standardize on a single laptop, rolling out a fleet of Thunderbolt Certified docking stations like the Plugable TBT3-UDZ ensures an easy deployment for your IT department and bundled discounts for your accounting department.

For companies or institutions that employ a variety of laptops and OSs, universal docking stations like the Plugable UD-3900PDH, ensure easy access to technology regardless of device or operating system. Windows, Mac – including M1, M2 and M3 – and ChromeOS systems are universally supported thanks to DisplayLink technology and its installable driver (typically automatic on Windows and ChromeOS, manual installation on macOS).

Plugable USB-C Triple Monitor Docking Station with 3x HDMI Ports, 100W Laptop Charging

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Plugable Thunderbolt™ and USB-C Dual Monitor Docking Station, 96W Laptop Charging

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Integrating Docking Stations and Shared Workspaces

Incorporating docking stations and shared workspaces is more than an acknowledgment of contemporary technology; it represents a move towards a more dynamic, adaptable, and productive workplace.

Contact us to learn more about getting your business equipped with docking stations and other accessories at sales@plugable.com.

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Business, Docking Stations, Industry News, Multi-Monitor, Productivity

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